Personnel processes and employee file audits
In a lawsuit or inspection, the burden of proof often lies with the employer. Employee files are reviewed one by one and brought to a common standard, so that human resources and accounting work from the same records.
- Department-based coding of physical and digital archives
- Checklist for onboarding documents
- Employment contracts, overtime and shift consents
- Consistency of social security filings, contract dates and payroll
- Exit procedures, entitlement calculations and mediation
Management of official notifications
A notification that is not followed up can turn into a debt or enforcement proceeding that becomes final without the company knowing. E-notifications, registered e-mail (KEP) and paper notifications are brought under a single tracking system, and every deadline is recorded.
- Regular checks of e-notification and KEP accounts
- Calendar of strict and preclusive deadlines
- Social security administrative fines and premium objections
- Follow-up of tax and court orders
- Immediate written notice to management in urgent cases
Management of legal processes
The first choice is to resolve a dispute through negotiation and mediation before going to court. When litigation is unavoidable, the case is followed from the first stage until the judgment becomes final.
- Disciplinary procedures: reports, requests for defence, warnings
- Legal protocol and notifications after a workplace accident
- Internal guidelines setting out responsibilities
- Calculation of severance, notice, leave and overtime entitlements
- Review of commercial contracts and the employer's liability policy
Foreign employees and work permits
The employment of foreign staff is governed by International Labour Force Law No. 6735. Application requirements, deadlines and provincial restrictions differ by status, and each is monitored separately.
- Fixed-term and indefinite work permit applications
- Temporary protection, international protection and humanitarian residence statuses
- Consular reference codes and deadline tracking for applications from abroad
- Work permit exemption procedures
- Address registration, travel permits and keeping documents up to date
Personal data protection
Personal data processed in human resources, administration and IT is reviewed against the Personal Data Protection Law (KVKK) and the decisions of the Personal Data Protection Board. If compliance has not yet started, it is set up from the beginning.
- Privacy notices and explicit consent texts
- Processing consents for employee data
- Restricting access rights to archives
- Assessment of the use of biometric data
- Handling data breaches and complaints before the Authority
Regular audits and reporting
Shortcomings found are put in writing and checked on site to see whether they have been resolved.
- Summary of work done, shortcomings found and risks resolved
- Reasoned notice of issues not resolved despite warnings
- Additional visits and special warning reports in urgent cases
